Document Retention

File Retention Standards

As a municipal agency, the school district is required to maintain, retain and destroy the paper and electronic records with which they do business in accordance with the guidelines created by the State of CT Library’s standards for record retention.

In order to adhere to these guidelines and meet the standards set forth, any documents created and/or handled during the course of school business must be labeled and filed with these guidelines in mind. This will facilitate either their timely destruction or long-term storage.

Retention Schedules are used by any and all staff involved in record file maintenance.

• General Administration
• Fiscal Records
• Personnel/Labor Relations
• Education Records
• Electronic Data Processing Records

Upon review with the department administrator, a filing system based on the retention schedules and in coordination with any other federal, state, local or BOE standards is to be established.

Prior to disposal/destruction of any printed materials, they must be authorized for disposal by the Public Records Administrator.

Additional information is available from the CT State Library.